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Common Phrases in Professional Email

In order to make your daily work easier, we have gathered for you some common phrases and categorised them according to some professional email types.


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Request For Information

  • I am writing in reference to…

  • Could you please send me...

  • I read … and would like to know…

  • As you know, we have been working/we are currently dealing with…

Respond To Request

  • Thank you for your interest

  • You can learn more about this at…

  • If I can be more of help, please feel free to contact me at…

  • Further to your email this morning…

Sample Sentences – Reference:

  • I am writing in reference to…

  • I am writing in regard to…

  • I hope you have had a chance to look over the….

  • Enclosed is the agreement which lays out our…

Sample Sentences – Goodwill

  • I was happy to hear that contract negotiations went well.

  • I would like to congratulate you on your new position.

  • Thank you for your hospitality.

Sample Sentences – Asking Forgiveness

  • First I apologize for the delayed response.

  • I am sorry to hear you were left waiting…/I am afraid that/Unfortunately.

  • I regret any inconvenience this may have caused.

Sample Sentences – Notification

  • Please be aware that…

  • Please be advised that….

  • I would like to inform you of a new…

  • I am writing to let you know that…

Sample Sentences – Refusing and Rejecting

  • I am sorry we cannot be more helpful.

  • I regret that we are unable to assist you further in this matter.

  • Due to internal delays, we had to postpone our meeting.

Sample Sentences – Confirmation

  • I would like to follow-up on our discussion/meeting yesterday…

  • I would like to confirm the main points of our discussion yesterday…

Check out our third blog post on how to use numbers in a professional Email: Click Here



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